HLTWHS003 Maintain Work Health and Safety – Hazard Identification and Risk Assessment


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Assessment Details:-

  • Unit Code: HLTWHS003
  • Unit Title: Maintain Work Health and Safety


Part A: Conduct a hazard identification and record results


You have been asked to organise a venue for a client meeting. The meeting will be with a group of five clients. The clients may have small children with them.


You must follow the policies and procedures of your organisation (see the document ‘Meeting safety policy’ available in the assessment section of My Learning.


You have chosen the Butler Community Centre meeting room.   For this task you need to identify hazards and potential hazards.


Butler Community Centre Meeting Room Description

This room is medium sized and is used for multiple occasions throughout the year. The room in the building directly faces Kingsbridge Blvd ( Page 2 in the Butler community centre PDF)


The floor of the room is made of a hard plastic and has a crack in the centre of the room which is protruding from the ground. There is a patch on the ground in the left hand corner of the room which appears to be getting darker in colour.


The wall near the patch shares itself with the bathroom next door and has condensation marks built up on it. Opposite this wall is 2 piles of 12 chairs stacked alongside each other.


The room has 6 tables which are laid on top of one another which have square edges (refer to the picture in the bottom right hand corner of page 6). One table is standing upright and is dressed with a tablecloth, some ornaments, a statue and 2 boxes.


There is a pile of books neatly stacked on the floor beside this. The room has 5 windows with plastic venetian blinds attached. 2 of the venetians are jarred to the top of the window and don’t come down when the string is pulled whilst another has bits of venetian which have been broken off throughout.


There is a fire blanket and fire extinguisher next to the door with signage above stating ‘fire equipment’. Beside the extinguisher is a service form with the last service recorded 3 months ago. The room has 8 power points scattered alongside the bottom of the walls, 2 of them with coverings.


There is a TV and 2 boxes on the floor beside the door. There is a cupboard in the room. There is an emergency exit door in the room.

Please refer to the Butler Community Centre PDF the meeting room information is on Page 6


Use the following checklist to conduct your hazard identifications:

Conduct a workplace health and safety (WHS) hazard inspection of the Butler Community Centre meeting room. Remember that the clients may have children with them and whilst the children will be supervised by the client, the facilitator will have a duty of care to make sure the environment is safe.


If any areas of the checklist are not relevant to your inspection place a line through them.


Hazard Identification Check List


Area 1.

Short description of area:
Area Items to be checked Yes No N/A Comment; Action by date





Stairs and entrances are in good order        
Floors are free of cracks, dips and holes        
Hallways and exits are clear or boxes and other blockages        
Stairs and landings



Lighting is adequate        
Stairs have slip-resistant strips on edges        
Meeting space (indoor)






Flooring is in good condition



Walkways between tables are kept clear        
Space is accessible to people with disabilities.


The space is of sufficient size for the group        
Electrical leads are secured and are not a trip hazard        
Lighting is sufficient for meeting activities        
  The space is safe for use by children (supervised by clients)        
Tables and chairs are sufficient, in good condition, and suitable for use by adults        
Furniture can be easily reconfigured for your meeting needs


Any portable equipment is stable (eg TV on stand)        
Air conditioning or natural ventilation can be set to a reasonable temperature        
The room is protected from glare and heat from the sun (eg blinds)


Facility is tidy, reducing risk of slips, incident or injury        
Materials and equipment are safely stored        






Emergency plan is in place (eg in case of fire)        
Exits are accessible and unlocked        
Fire extinguishers and other emergency equipment are marked with clear signage        
Fire extinguishers and hoses are regularly checked with service dates recorded on tags


Meeting space (outdoor) Ground surface is in good condition        
Walkways are kept clear and are in good condition        
Space is accessible to people with disabilities.        
The space is of sufficient size for the group.


There is sufficiently shaded area to protect people from the sun.        
There is a sheltered area in case of inclement weather.        
The space is safe for use by children (supervised by clients)        
Seating is sufficient, in good condition, and suitable for use by adults        
The space is clean and tidy, reducing risk of injuries        
  Evacuation from the area is possible in case of emergency        
General: Complete the following items for indoor and outdoor meeting venues







Rubbish and recycled paper bins are emptied regularly        
Appropriate containers are provided for waste        
First aid






First aid kit is available


Bathroom facilities







Toilet and handwashing facilities are available and suitable for use      
Facilities are clean and in good repair      



Part B: Risk assessment and Risk control plan


Select three hazards identified from your workplace inspection. For each hazard, complete a risk assessment using the template provided.


Use the risk assessment matrix below as a guide to assess the inherent risk level of each hazard.


Place the inherent risk rating you have calculated for each of the four hazards in the Risk Control Plan.


Complete the Risk Control plan that follows on the next page to record your results.  Your plan must be written in a professional manner. It must be clear, and provide sufficient information for the reader to understand your risk assessment findings and recommendations.

Likelihood Consequence
Insignificant Minor Moderate Major Extreme
Almost Certain Medium High High Extreme Extreme
Likely Medium Medium High High Extreme
Possible Low Medium Medium High Very High
Unlikely Low Medium Medium Medium High
Rare Low Low Medium Medium High


Very High Immediate response – elevated to senior manager and board
High Immediate response – senior management attention needed
Medium Attention to be given as soon as possible with specified management measures/responsibilities
Low Manage with routine systems and normal management processes


Risk Control Plan

Hazard Hazard

Describe the hazard. What could cause damage or an Injury? One hazard per row

Impact of Hazard

What, Who & How might be harmed?

Inherent Risk Rating Control Measures

List the control measures required to eliminate or minimise the risk of injury.

Hierarchy of control (HoC)

List the HoC represented by the control measures

Residual Risk Person Responsible


















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