Assessment – BSBINN601 Lead and Manage Organisational Change Management Case Study
No. of Words: 3000
Subject Name: Lead and Manage organisation change
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Project Background:
Australia Post delivers mail to millions of Australians every year and to over 190 countries worldwide, and during 2017 they posted an after tax profit of $95.4 million (Australia Post, n.d.).
You have been employed by Australia Post on a one year contract as a Change Manager to implement the extension of trading hours from 12pm to 5pm on Saturdays in 5 post offices in NSW. This is a pilot program (to test out the change) prior to changes being rolled out in post offices across Australia.
Change management involves extensive consultation with internal and external key stakeholders, and can include development of a wide range of documentation. For example, policy and procedures manuals, communication plan and materials, training plan and materials, reporting plan, development of key performance indicators, and a review plan for ongoing feedback and monitoring to implement continuous improvement (QGCIO, n.d.).
As this change process will be used for future rollouts in post offices across Australia, it is critical that extensive formal monitoring and evaluation be undertaken of these 5 post offices to identify any changes to the process that may be needed.
Task Requirement:
- Explain the activities and components involved in the change management process or cycle and strategies for communicating and embedding change for this Australia Post pilot project.
- Develop a Change Management Project Plan for the extension of hours on Saturdays at 5 NSW Post Offices, ensure you identify the tasks necessary, allocate priorities, resources and timings to each task, and prepare a risk management analysis.
- Based on your review of Australia Post corporate documentation, please also identify and list in your Change Management Project Plan the key internal and external stakeholders (include the names of the company management positions) you would consult on this project, and indicate what method you would use to consult them, and when you would consult them.
- In your Change Management Project Plan please include planning for the timing of approvals and indicate which positions in the organisation will approve each activity.
- Discuss what you consider might be the barriers to change for this new initiative, and what strategies you could put in place to address them.
- Develop a Communication Plan for educating staff on the changes and their implementation, including what communication activities will be undertaken, by whom and when, and what the key messages of the communication activity will be.
- Develop a Monitoring and Evaluation Plan, including design of at least 3 key performance indicators that can be used to review and evaluate the Change Management Project Plan, and modify future similar projects to roll out this change to operating hours across all NSW Post Offices.
BSBINN601 Formatting for your Answer
- Please include your student name, student number and date you prepared your assignment on your assignment answer.
- Any material sourced must be paraphrased in your own words, have an intext reference, and full reference details must be presented in a Reference list at the back of your assignment answer.
- References to be presented in APA Referencing style – please refer examples at https://www.citewrite.qut.edu.au/cite/qutcite.jsp#apa (use the ‘Back key’ to navigate between the examples for different types of documents at this site).
BSBINN601 References
Australia Post (n.d.). Part of Tomorrow. Annual Report 2017. Retrieved April 26, 2018, from
https://auspost.com.au/content/dam/auspost_corp/media/documents/Annual-Report-2017.pdf
Queensland Government Chief Information Office (QGCIO). (n.d.). Change
Plan Workbook and Template. Retrieved April 26, 2018, from http://www.nrm.wa.gov.au/media/10528/change_management_plan_workbook_and_template.pdf
Activity
- You are applying for access to a funding partner’s grant for businesses such as yours/example business. You are seeking their approval for a change programme in which you are requesting a $5,000 investment in developing new procedures and staff training.
Consult with and ask the funding partner for approval.
You may want to include the following points in your consultation:
- Review the funding partner’s criteria for awarding the grant
- Ask the funding partner for examples of the types of projects that they have invested in before, and the types of projects which they will support in the future.
- Brief the funding provider on your proposal and how it satisfies their criteria and benefits the business, staff and customers.
- Share the change management strategy and project plan with them.
- Sell the benefits of your change programme.
- Seek information about any conditions that they might impose on the funding and assure them of how these will be incorporated in your plans.
Skills and Knowledge Activity
| Estimated Time | 45 Minutes |
| Objective | To provide you with an opportunity to demonstrate your knowledge of the foundation skills, knowledge evidence and performance evidence. |
| Activity | Complete the following individually or in a group (as applicable to the specific activity and the assessment environment):
The answers to the following questions will enable you to demonstrate your knowledge of:
Answer each question in as much detail as possible, considering your organisational requirements for each one.
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